Each Person Details page has two optional fields you can use to track the employee's Start and End Dates.
These fields can be helpful in tracking when an employee joined (and left) your organization. ClickTime also prevents anyone from entering time for days that are outside of their Start/End Dates. Staff may see the following message when attempting to log hours for a day that is before or after their Start/End Date:
Employees and Supervisors may see this message if they use the Timesheet View page to navigate to a day outside of the employee's Start or End Date
In situations where these dates were added after an employee started tracking time, you may see existing timesheets for someone that are outside of these dates. These can appear when using the Timesheet Review function, or running a Horizontal Timesheet report. Employees may also try using the Timesheet View page to load a timesheet that is outside of their Start/End Dates.
If you need to access the timesheet for someone that is outside of their Start/End Dates, you will likely get an error message. The only way to resolve this is to go to that employee's Person Details page and edit (or remove) the date from either the Start/End Date fields.
Once you Update this information, the employee should then be able to log hours, and Administrators or Managers should be able to view timesheets from the Timesheet Review page or using a Horizontal Timesheet report.