Bulk Changes: Delete Time Entries from Timesheets

The "Delete Time Entries from Timesheets" feature allows you to delete specific time entries across multiple employees' timesheets. This can be used to remove both worked time and Time Off, making it especially useful when multiple employees have incorrectly logged time.

Unlike the Bulk Add option, you can delete all matching time entries within a specified time period.

Please Note: The Bulk Delete option can only be used to delete time entries in open or rejected timesheets for active users.

• Inactive users must be reactivated before their time entries can be deleted in bulk.
• Timesheets that have been "locked" need to be "unlocked" before you can delete the time entries. Once deleted, the timesheet can be "locked" again.
• Timesheets in a "waiting for approval" or "approved" status must be "rejected" before deleting the entries. Afterward, you can approve the timesheet again.

Once you select a time frame, choose whether to delete time entries for a specific Project/Task combination or for all active Projects/Tasks within the specified date range.

You can delete all Time Off entries in the system or filter by a specific Leave Type.

Note: This only applies to "Approval Not Required" Leave Types or Company Holidays. If your account has no active "Approval Not Required" Leave Types, the Time Off menu will not appear.

Select which employees to delete time entries for. You can filter by individual employees, by Division, or by Employment Type.

• Remember, inactive employees must be reactivated for their time to be deleted in bulk.

Once you've made your employee selections, click "Bulk Delete Time" to proceed.

A pop-up will appear, prompting you to "Click OK to proceed". Please note that bulk deleting time entries cannot be undone. If needed, you can use the Bulk Add option to re-add them, but this would need to be done one day at a time (more details here). 

The page will refresh to confirm that the time entries were successfully deleted for the selected employees.

If a time entry cannot be deleted from the timesheet for any reason, the system will notify you and provide the option to download the "Bulk Deletion Error Log" for more details.

Clicking "download here" will either download a .txt file with more details, or display the details in your browser: