The "Add Time Entries to Timesheets" can be used to add the same time entry to several people's timesheets. This function supports both worked time as well as Time Off. One time entry per day can be added at a time.
First, select the date that the time entry should be added to:
Next, choose whether you want to create time entry for a Project / Task combination:
or for Time Off:
Next, enter the appropriate number of hours for the time entry:
You can also choose to add a note with the time entry by clicking the "paper" icon:
Next, indicate the "Conditions" of the Bulk Add.
- No Conditions: Select this if you want the time entry to be added regardless of what is on the employee(s) timesheets for this day
- Only if a similar entry doesn't already exist: Select this if you are using the Bulk option to add time entries that some staff may have already added to their timesheet
- Only if no time entries exist: Select this if you only want to Bulk Add time if the timesheet is completely blank for the day
Now select which employees you'd like to add time for. You can choose by the individual person, everyone in a Division, or every one of the same Employment Type (the Bulk Add option can only be used to add time entries to active users - inactive users cannot have time entries added to their timesheets).
Finally, select "Bulk Add Time":
You'll then see a pop-up asking you to "Click OK to proceed". Bulk Adding Time Entries cannot be undone (although you can use the Bulk Delete option to remove any entries that were added in error - more details here).
The page will update and confirm that time was successfully added to the people selected:
If for some reason the time entry could not be added to their timesheet, the system will provide more information. This could be if the timesheet for the employee is already locked, if the employee is required to use Start/End times, stopwatches, if the Project/Task/Leave Type is not available to the employee, or if you set a condition that they did not meet.