Bulk Changes: Add Time Entries to Timesheets

The "Add Time Entries to Timesheets" feature allows you to add the same time entry across multiple employees’ timesheets. This function supports both worked time and Time Off. However, please note that only one time entry per day can be added at a time.

First, select the date to which the time entry should be added.

Next, choose whether you want to create the time entry for a Project/Task combination.

or for Time Off:

Enter the appropriate number of hours for the time entry:

You can also choose to add a note with the time entry by clicking the "paper" icon.

Indicate the "Conditions" of the Bulk Add:

• No Conditions: Select this if you want the time entry to be added regardless of what is on the employee(s) timesheets for this day.
• Only if a similar entry doesn't already exist: Select this if you are using the Bulk option to add time entries that some staff may have already added to their timesheet.
• Only if no time entries exist: Select this if you only want to Bulk Add time if the timesheet is completely blank for the day.

Now, select which employees you'd like to add time for. You can choose by:

• Individual person
• Everyone in a Division
• Everyone of the same Employment Type
• Note: The Bulk Add option can only be used to add time entries to active users—inactive users cannot have time entries added to their timesheets.

Finally, select "Bulk Add Time" to apply the time entry to the selected employees' timesheets.

You’ll then see a pop-up asking you to "Click OK to proceed." Keep in mind that Bulk Adding Time Entries cannot be undone. However, you can use the Bulk Delete option to remove any entries added in error (more details here).

The page will update and confirm that the time was successfully added to the selected employees.

If for any reason the time entry could not be added to an employee's timesheet, the system will provide more information. This could happen if:

• The employee's timesheet is locked.
• The employee is required to use Start/End times or stopwatches.
• The selected Project/Task/Leave Type is not available to the employee.
• The conditions you set were not met by the employee.