Each ClickTime user has access to the My Preferences page, which displays specific information about their ClickTime account. Some fields are for display only. Others can only be edited by the end user, and some must be changed by their local Administrator (or Manager with appropriate permissions).
To view the My Preferences page, click on your name in the top-right corner and choose "My Preferences":
Use the following links to skip to details for the appropriate part of the page:
Please Note: If you need to change the email address on file, you will need someone who is either an Administrator in ClickTime, or is a Manager with the ability to "add/edit People" to make those changes for you on the Person Details page (more details here). Standard users will not be able to change their email address themselves.
"My Details" is where you can view more information about how your account is set up.
The Personal Information section is where you can view the Full Name we have for you, the Email Address on file, your Employee Number (if your organization is using them) and the Division you are a part of (if your organization uses Divisions).
If you click the "Edit Section" option, you'll have the opportunity to change your Full Name field. The Email Address, Employee Number, and Division must be changed by an Administrator (or Manager with edit permissions) from your Person Details page. We do not allow end-users to change this information from the My Preferences page, even if they have the appropriate permissions elsewhere.
The Timesheet Information section shows you information about how you enter time in ClickTime.
This includes the following:
Timesheet Approver: If your organization is using the Timesheet Approvals module, you will see the name of the Administrator/Manager you submit your timesheet to for review. The Timesheet Approver can only be changed from the Person Details page by an Administrator or Manager with Edit permissions (see here for more information on Timesheet Approvals).
My Home Page: This displays the page you have set to open every time you log into ClickTime. Clicking on the name of the page will take you to that page. You can change the Home Page to another page by clicking the "Set as Home Page" link at the bottom of any pages that displays it (not every page can be set as your Home Page).
Preferred Time Entry View: The Preferred Time Entry View is the last time entry (Day View or Week View) page you've loaded.
Time Entry Selection Method: This indicates if you prefer to use the "Type Ahead" or "Pop-down list" options to select Clients, Projects, and Tasks to log time. It is specific to the options you've selected on the Week View time entry page.
Minimum Entries to Display per Day: This indicates the minimum number of time entry rows you will see on either the Day View or Week View pages. If you feel like too many time entry rows are displayed on blank days/weeks, you can change this setting to a lower number.
Default Task: Unless you change the Task column on your time entry pages, this is the Task that all of your time entries will be logged to.
Time Format: Use this option to choose whether you'd like to log time in AM/PM or 24-hour format.
Skip Weekend: If this box is checked, you will not see Saturday or Sundays on your time entry pages. This setting can also be changed using the "Options" menu on the Day View or Week View pages:
This section of the page will only display to those organizations who have an "Approval Required" Leave Type set up. From here, the user will see which person approves their Time Off Requests.
If the person does not have a specific Time Off Approver, this will display as "Default Leave Type Approver".
More information on setting up a Time Off Approver can be found in the Managing Time Off Approval Requests Guide here.
This section of the page will only display to those organizations using our Expenses Module (for more details on Expenses, please see the Expense Overview Guide) and displays your settings when creating/submitting Expenses.
This includes the following:
Expense Approver: This is the Administrator / Manager you submit your expenses to for review. This can only be changed on the Person Details page.
Default Expense Type: This is the Expense Type that is automatically selected when you create a new Expense Item. This can be changed by editing the section, or changed as-needed when creating Expense Items.
Default Payment Type: This is the Payment Type that is automatically selected when you create a new Expense Item. This can be changed by editing the section, or as-needed when creating Expense Items.
Here is how the Default Expense And Payment Types display when creating a new Expense Item:
The Notifications section allows you to set your default preferences for receiving notifications about the Timesheet and Expense Sheets you have submitted for review:
Click "Edit Section" to add or remove notification defaults:
Notifications that your Timesheet or Expense Sheet has been rejected cannot be disabled, but you have options to receive notifications when other actions are taken. You cannot change the Time Off Notification options
You can also change these on an as-needed basis when submitting your Timesheet or Expense Sheet:
If you go to the "Change Password" tab, you'll be able to set up a new password to log in with. First enter your Old Password.
The system will let you know if it is incorrect. Click “Change password” to go to a new page where you can create a new password.
Once you create a new password, you will be logged back into your ClickTime account.
The Authentication Token can be used to access ClickTime's API.
For questions about using the ClickTime API, please contact your local Administrator for assistance.
If you are interested in using the ClickTime API but do not currently have a key, please contact our Professional Services Team for more details.