Please note: This article covers the 1st version of the ClickTime Mobile Application, which was replaced in early May of 2020. You can download the newest versions here:
Help documentation for approving timesheets with the new version can be found here.
This article will be available for a few months while we transition everyone to the newest versions.
The ClickTime Mobile Application was designed for easy time and expense tracking when you are not in front of a computer. The Mobile Application also allows Timesheet Approvers to review and approve (or reject) timesheets without having to log into clicktime.com on the web.
When the timesheet for the time period is completed, it can then be submitted to the Timesheet Approver. This can be done when logged into ClickTime from the Week View or Timesheet View page, or the Timesheet screen using the Mobile Application:
They can enter comments if that is helpful and then tap "Submit" to let the Timesheet Approver know the timesheet is ready for review.
After doing so the status will change to "Waiting" indicating the timesheet needs to be reviewed by the Approver. The option to Submit will be grayed-out and unavailable.
The Administrator or Manager can then approve time when logged into clicktime.com, or use the Mobile Application. They should see a Notification at the top-left of every Mobile Application page, as well as in the "Approvals" section of the menu:
They may need to use the "Refresh Data" option on the Settings page to update the Mobile Application with the most recently submitted timesheets.
Now they can tap on the "Approvals" option to see all timesheets that are waiting for review.
Tapping the Timesheet will display all days associated with that Timesheet:
Tapping into a specific day will show the time entries for that day:
If the Timesheet needs to be corrected before it can be approved, the Timesheet Approver should choose to "Reject" the timesheet:
They will be required to add a comment about why they have rejected the timesheet:
They will see a confirmation message letting them know the timesheet was rejected. The owner of the timesheet will be alerted via email that changes are needed before they can re-submit.
When they have made the necessary changes, they will want to re-submit the timesheet for approval. The Timesheet Approver will be sent an email letting them know that the timesheet has been submitted so they can review. A notification will also appear in the Approvals section of the mobile application menu.
If the timesheet is accurate, they can then "Approve" the timesheet:
There will be an option to add a comment to the timesheet at this time:
They will see confirmation that the timesheet is approved.
Approved Timesheets cannot be edited further without undoing approval or rejecting the timesheet.