The Day View page allows you to enter time against specific Clients, Projects, and Tasks, one day at a time. Using this page for time entry is a great option for people who have many tasks to complete every day, or whose company requires use of the stopwatch.
For assistance tracking time on a Weekly basis, please see the Time Entry On Week View guide here.
The ClickTime Day View time entry page is very flexible. We'll cover each aspect of entering time in this section.
- Choosing a Client, Project, and Task to Enter Time Against
- Entering Hours Worked
- Number of Time Entry Rows
- Entering Notes
- Entering Time Off
Choose who and what you will enter time against by using the drop-down lists provided, or just start typing to search for your desired item. In the example above, a company keeps time based on what specific Task is being done, on what Project, and for which Client.
If you need additional rows, click the "Add Row" button to enter more Time Worked (or Time Off), as needed. Note that Add Row buttons are not displayed for locked days.
To delete a row, just click the trash can icon to the far left of that row.
There are three ways to capture time entries on the Day View page: Direct entry, Start and End Time entry, and Stopwatch entry. Which methods are available to you may be determined by your company's ClickTime administrator. If your administrator has not specified a time entry method, you will be able to choose your preferred method in the Options menu.
Direct entry: Enter the total number of hours you worked using numbers and one decimal. Direct entry is the default time entry method of the Day View page unless otherwise specified by your company’s ClickTime administrator.
To change an existing time entry, just click the desired Hours field to edit. You will be able to edit time on any unlocked Day View page (those that have not been Submitted to, Approved, or Locked by an Admin).
Start and End Time entry: The Option to “Show Start/End Times” allows you to enter clock-in and clock-out times (you also have the option to show break times). You can enter time in this way for any date in the current timesheet.
To change an existing Start or End time, click the field to edit. You will be able to edit Start and End Times on any unlocked Day View page (those that have not been Submitted to, Approved, or Locked by an Admin).
Stopwatch entry: With the Stopwatch option, you can simply press the Start button when you begin work on a Task, and click Stop when you finish or move on to another Task. In the example below, the first task is in progress, and shows the stopwatch in action. To end this task and stop logging time, you would click the red square. The second Task in the image below has not yet been started, and shows the green "Start" button.
Stopwatch entries can be added and edited only for "Today." See below for details on editing details for an abandoned stopwatch.
All Options for the Day View page, including more details about time entry options, are described in the “Options” section of this page. All time entries will be rounded up or down, based on the increment specified by your company’s policy.
You can change the default number of rows that is loaded each time you open a new Day View time entry page from the My Preferences page (more details here).
Auto-Fill will also pre-populate your most recently used time entries
If you would like (or are required) to enter notes with each time entry, you can do so by clicking the Add Note icon for each time entry row.
If you need to edit a note, just click the Note field, make your changes, then click outside the Note field and Save again.
ClickTime will accept up to 2000 characters for each note.
To add Time off to a day’s timesheet, use the Time Off rows near the bottom of the page. Select the correct leave type from the dropdown, and enter the number of hours applicable. The leave time entered will be added to your time worked for the day, and will be reflected in the Total at the bottom of the page.
If your organization is using a Leave Type that has "Approval Required", the employee must submit those Time Off Requests from the Personal --> Time Off page. Those time entries will show up on the Day View page only after they have been approved. Approved Time Off Requests will be "locked" and cannot be edited or deleted.
Please see the Request Time Off Help Guide for more details on requesting (or canceling) Time Off Requests.
What if you missed a day, and need to enter time for last Monday? Depending on your company's settings, you will be able to enter time on any day in the past or future by using the Calendar Ribbon.
The calendar ribbon, which is located above the time-entry rows, shows the current date as well as links to days in the past and future.
Clicking the calendar icon will also allow you to navigate to specific days, months, and even years.
The following section contains information about the Options available on the Day View page, and how they help you keep better time. The Options discussed here are listed in the order they appear in the Options dropdown menu.
By default, the Auto Fill option pre-fills your day with recently used Clients, Projects, and Tasks. This is especially useful if you work on a few set projects each day. Each new day will automatically pre-fill itself with recently used Clients, Projects, and Tasks (hours and comments are not carried over).
Deleting a blank Auto Fill row will not delete the row from your Day View page. Simply leave the row blank to prevent it from loading on subsequent days.
To turn this option off, uncheck the “Auto Fill” checkbox on the Options menu.
By default, your Day View page will Auto-Save, so you don't have to worry about losing unsaved time entries. After a few seconds of inactivity on the page, you will see a countdown letting you know that the page will be saved for you. After the page saves, you will see a timestamp letting you know the date and time of the last save. Autosave will also ensure that your changes are saved if you navigate away from the page. We recommend that you leave this option turned on.
Manage widths of time-entry columns on the Day View page from the options menu.
Columns can be made extra small, small, medium, and large, to accommodate long client names, for example. The image below shows the dimensions of a large Client column width.
The Show Weekends option enables the display of weekends in the Day View ribbon. When the checkbox is unchecked, weekend days will not appear in the ribbon (but you will still be able to enter time for “Today” if you log in on a Saturday or Sunday). Note: if you de-select "Show Weekends" from the options menu on the Day view page, you will not see weekends on the Week View page, and vice versa. Simply re-check the Show Weekends box (from either page) to see Saturdays and Sundays.
The Stopwatch feature is used to track exact time, in real time. By hitting the start and stop buttons, you can accurately track how much time you are spending on any given task. The Stopwatch can be used to create or modify time entries for “Today” only. While you may start a stopwatch before selecting a Client/Project/Task, we recommend making these selections before starting the stopwatch.
When the stopwatch is running you will see an icon near your name indicating you have a running stopwatch. This will display on all ClickTime pages while the stopwatch runs:
When you are finished working on a Project, you can pause or stop the stopwatch. Time entered via the stopwatch rounds portions of hours based on the specifications of your company’s ClickTime administrator. For example, if your company rounds time to a 1/4 of an hour, and you run a stopwatch for 2 minutes, your timesheet will reflect 15 minutes (0.25 hours). A 16 minute time entry would round down to .25 hours. Scroll your mouse over the play/pause icons to see the details of that stopwatch time entry:
To add time to an existing entry, simply press “Start” again, and the stopwatch will add time to your entry. Note, however, that some companies require that employees enter a new task, rather than restarting their stopwatch on an existing task.
A Note about Abandoned Stopwatches
It is worth noting that a running stopwatch continues running after you sign out from ClickTime. An “abandoned” stopwatch will automatically stop at 12 am. Abandoned stopwatches are flagged by a red stopwatch icon in the stopwatch column, as shown in the image on the left, below.
To resolve an abandoned stopwatch and submit your timesheet, hover over the red stopwatch. This will bring up the abandoned stopwatch history tooltip, where you can select one of the two options: "Stop time is correct" or "Change stop time to...", and click "Save". Timesheets with unsaved/running stopwatches cannot be submitted.
Show Start and End Times
This option allows you to enter time using start and end times on the Day View page. If your company requires Start and End Times, this option will appear checked by default, and will be locked.
Under "Show Start and End Times," there are two sub-options:
Allow Entering Break Times
Enable this option if you would like to show the break time column on the Day View page when using Start and End times. If your company requires that you enter break times, this option will appear checked by default, and will be locked.
Enable this option if you would like to be warned of overlapping start/end times on the Day View page.
You can sort Time-entries on the Day View page by the order in which they are created, the client worked, the project worked, the task worked, or the number of hours worked. You can set preferences for this sorting order via the options menu, but can also sort your rows by clicking the name of the column you wish to sort by. Doing so will change the sorting order to ascending or descending order for values in that column.
If you have additional questions about using day view or any other ClickTime feature, please contact support@ClickTime.com.