Introducing the Updated Week View Time Entry Page
We are thrilled to introduce the newly updated Week View Time Entry page! This update brings a refreshed user interface designed to enhance your time tracking experience.
Just like before, the new Week View page allows you to efficiently enter time for the entire week, seamlessly allocating hours to Clients, Projects, and Tasks. Our goal with these enhancements is to significantly improve your workflow and make time tracking simpler and more enjoyable.
We believe that the new Week View Time Entry page will provide a more intuitive and user-friendly experience for all users.
We look forward to hearing your feedback on the new interface. If you have any questions or need assistance, please refer to our support resources or contact us directly at support@clicktime.com.
This article will cover the following:
Choosing a Client, Project, and Task to Enter Time Against
Entering Hours Worked
Adding Notes to your Time Entries
Entering Time Off
Submitting Timesheets from the Week View Page
Quick Week
Entering Time in the Past or Future
Sorting the Week View Page
Week View Options
Please Note: The Week View page will only be visible to users who do not have Start & End Times set as their required time entry method.
For assistance tracking time on a daily basis, please see the Time Entry on Day View Guide here.
Choosing a Client, Project, and Task to Enter Time Against
The Week View page will either require you to add new time entries (if you haven't created time entries for the week yet and are not using the Auto-Fill option) or will provide you with pre-populated rows of Clients/Projects and Tasks that allow you to enter time against specific work. In the example shown below, the company tracks time based on Clients and their associated Projects, and the Tasks necessary to complete those Projects.
There are different options for selecting a Client and Project from the new combined Client/Project picker.
For quick access, you can locate your most recent or widely used Clients/Projects from a 'Recents' section.
You can also leverage the new 'Accordion style' dropdown. This style allows you to to click each Client to reveal and access the projects that live underneath, without continuous scrolling.
You can also leverage the search bar and type ahead which will pull results from both Clients and Projects.
If you need additional rows, click the Add Time Entry or Add Time Off Entry buttons to enter additional time worked or time off. These buttons will only display if the timesheet in question has a status of "open" or "rejected".
Additionally, you can manage the width of these columns dynamically. By hovering over the edge of the right hand side of any column, you will see an indicator letting you know you can drag that column to the appropriate length for your time entry needs.
Enter the amount of time you worked for the date you performed the work. You can enter your time in hours or in hourly increments (e.g. 4.00, 3.25, etc.). Your time entry will be rounded up or down, based on the increment set in your company's Company ---> Preferences section of ClickTime.
Adding Notes to your Time Entries
If you would like to (or are required) to enter notes with each time entry, you can do so by clicking the Note icon for each time entry row. This option will appear when hovering over the time entry cell you intend to create a note for.
If you need to edit a note, click the Note icon again, make your changes, and save your changes by clicking "Done". ClickTime will accept up to 2000 characters in the Notes field.
Please note, clicking "Delete" in a Note field will delete your note and the hours you entered for that field.
To add Time Off to a timesheet, use the Time Off rows directly beneath the time entry rows. Select the leave type from the dropdown, and enter the number of hours applicable. The leave time entered will be added to your time worked for the week, and will be reflected in the Total at the bottom of the page.
If you see an information icon, that means your organization has entered Notes for some or all of the Leave Types available:
Click the icon to see a pop-up window that displays the Notes for each Leave Type.
If your organization is using a Leave Type that has "Approval Required", the employee must submit those Time Off requests from the Personal ---> Time Off page. Those time entries will show up on the Week View page only after they have been approved.
If you scroll your mouse over the "Information" icon you will see more information regarding when the request was approved and by which Time Off Approver.
Approved Time Off requests will be "locked" and cannot be edited or deleted. Please see the Request Time Off Help Guide for more details on requesting (or canceling) Time Off requests.
Submitting Timesheets from the Week View Page
If your organization is using a "Weekly" or "Bi-Weekly" Timesheet Model, you will be able to submit timesheets from the Week View page. To do so, click the "Submit for Approval" button in the top right corner of the page.
If you do not see a submit button, you will need to navigate to the Timesheet View page and submit there.
If your administrator has specified a minimum number of hours required per day or hours per week, and you have not reached that minimum at the time of submission, you will be alerted that your timesheet does not meet the minimum hours worked.
Employees or organizations with any of the following features will need to submit from the Timesheet View page:
- Organizations using a timesheet model other than "Weekly" or "Bi-Weekly"
- Employees who have access to an "Approval Required" Leave Type
- Organizations using our Overtime features
- Organizations that have enabled Project Approvals
Sometimes your time entries will not vary much from week to week. ClickTime makes time entry fast and easy by offering the "Quick Week" feature. Just click the Quick Week button to copy your previous week's entries directly onto the current Week View page.
The system will prompt you to confirm that "Quick Week will save this week's entries then copy the most recent prior week's entries to this week. Quick Week cannot be undone." When you click "Continue", these entries will be copied onto the current timesheet, but can still be edited or deleted. Quick Week is not available on locked timesheets.
Please note that Quick Week will not copy notes from the previous week's time entries. This means that Quick Week will not be available to users who are required to enter Notes with every time entry. Additionally, Quick Week does not copy Custom Field data from one week to the next.
Entering Time in the Past or Future
The current week is displayed at the top of the Week View page. To scroll forward or backward in time, click the arrows. Clicking the date range will open a dropdown calendar, allowing you to easily navigate to specific weeks, months, or even years.
To return to your current timesheet, simply click "Go to Today."
You can sort the Week View page by Client, Project, or Task. For instance, clicking on "Client" will sort the rows in ascending or descending order.
The following section provides information about the options available on the Week View page and how they can help you manage your time more effectively.
Auto Fill
Auto Fill is especially useful if you work on a few set Projects each week. Each new week will automatically pre-fill itself with recently used Clients, Projects, and Tasks (hours and comments are not carried over). By default, the Auto Fill option is turned on. To turn this option off and on, uncheck the “Auto Fill” toggle on the Options menu.
Deleting a blank Auto Fill row will not delete the row from your Week View page. Simply leave the row blank to prevent it from loading on subsequent weeks.
Note: Auto Fill will attempt to pre-populate time entries for any active Clients/Projects/Tasks that were used within the last 7 days. In cases where no time entries exist for active Clients/Projects/Tasks in the last 7 days, the system will continue to go back as far as 28 days to find time entry options to Auto Fill.
Show Weekends
The Show Weekends option enables the display of weekends in the Week View ribbon. When the toggle is blank, weekends will not appear on the Week View page (but you will still be able to enter time for “Today” on the Day View page, if you log in on a Saturday or Sunday).
Please reach out to support@clicktime.com with any questions.
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