Manage Your Preferences

The My Preferences page shows your personal settings and key info about how your ClickTime account is set up. Some items are view‑only, some you can edit yourself, and others must be updated by an Administrator (or a Manager with edit permissions).

Where to find it: Click your name (top‑right) > My Preferences.

You can jump to a section:

• My Details
• Timesheet / Time Entry Information
• Time Off Information
• Expense Sheet Information
• Notifications
• Change Password
• Authentication Token

My Details

Personal Information
Timesheet / Time Entry Information
Time Off Information
Expense Sheet Information
Notifications

Personal Information

View your Full Name, Email Address, Employee Number (if used), and Division (if your organization uses Divisions).

Click Edit Section to update your Full Name. The Email Address, Employee Number, and Division must be changed on your Person Details page by an Administrator or Manager with permissions. End users cannot change these fields in My Preferences.

Timesheet / Time Entry Information

See how your time entry is configured, who approves your timesheets (if applicable), and adjust personal time‑entry preferences.

This section may show:

• Timesheet Approver — The Administrator/Manager who reviews your timesheet when Timesheet Approvals are enabled. Changes are made by an Admin/Manager on the Person Details page. See Timesheet Approvals.
• Preferred Time Entry View — The last time entry page you used (Day View or Week View).
• Default Task — The task pre‑selected for new entries unless changed.
• Time Format — Choose 12‑hour (AM/PM) or 24‑hour time.
• Skip Weekend — Hide Saturdays/Sundays on time entry pages. You can also toggle this from the Options menu on Day/Week View.
  

Time Off Information

Displays when your organization has at least one Approval Required Leave Type. You’ll see the person who approves your Time Off requests.

If you do not have a specific Time Off Approver, you may see Default Leave Type Approver. For setup details, see Managing Time Off Approval Requests.

Expense Sheet Information

Appears if your organization uses the Expenses module. Shows your Expense Approver and your default Expense/Payment Types for new items. See Expense Overview for more.

This section may show:

• Expense Approver — The Administrator/Manager who reviews your expense sheets. Changed on your Person Details page.
• Default Expense Type — Pre‑selected when creating a new Expense Item (you can override per item).
• Default Payment Type — Pre‑selected when creating a new Expense Item (you can override per item).
  

Example: Here’s how the default types appear when adding a new Expense Item:

Notifications

Set your default email notifications for submitted Timesheets and Expense Sheets (e.g., when approved). Rejection notifications are always sent and cannot be disabled. Time Off notifications are managed elsewhere.

Timesheet notifications

• You will always receive a notification when a timesheet is rejected.
• You can opt in to notifications when a timesheet is approved.

Time Off notifications

• You will always receive a notification when your request is approved or rejected (cannot be disabled).

Expense notifications

• You will always receive a notification when an expense sheet is rejected.
• You can opt in to notifications when an expense sheet is approved and when it is paid.

Click Edit Section to update your defaults:

You can also override these on a case‑by‑case basis while submitting your Timesheet or Expense Sheet:

Change Password

Open the Change Password tab to update your login password. Enter your current password first, then follow the steps to create a new one.

If the current password is incorrect, you’ll see an error. After setting a new password, you’ll be signed back in.

Authentication Token

Your Authentication Token can be used to access ClickTime’s API (if enabled for your account).

For questions about using the ClickTime API, contact your local Administrator. Administrators with questions can email support@clicktime.com for assistance.

Summary & Best practices

• Keep core info current: Ask an Admin to update your email, division, or employee number; you can update your Full Name yourself.
• Tune time entry once: Set your preferred view (Day/Week), time format, Skip Weekend, default Task, and minimum rows so entry is fast every day.
• Verify approvers: Confirm your Timesheet, Expense, and Time Off approvers before your first submission to avoid delays.
• Use notifications wisely: Leave rejection notices on (required), and opt into approval/payment emails only where they help you act.
• Use your preferred view: Decide between Day View or Week View to match your workflow, and enable Skip Weekend if you don’t log time on Saturdays/Sundays.
• Protect your account: Use a strong, unique password and update it from Change Password if you ever suspect exposure.
• Handle API tokens securely: Only copy your token to trusted systems, never share it, and rotate it if you think it’s been exposed.