Manage Employment Types

In ClickTime, Employment Types group people who share similar benefits, time policies, or roles. They help you (1) standardize overtime rules, (2) target reports and manager scope, and (3) control which leave types are available to which employees.

Who can do this: Administrators and Managers with People Edit permissions.

Plan note: Basic accounts are limited to 5 active Employment Types. Higher plans allow more. If you need additional active Employment Types, consider upgrading.

Jump to:

• Access the Employment Types list
• Create an Employment Type
• Employment Type fields
• Leave Type Availability
• Assigned People
• Overtime configuration
• Assign from Person Details
• Edit or inactivate an Employment Type
• Reporting by Employment Type
• Best practices

Access the Employment Types list

Go to Company → People, then click Employment Types at the top of the page.

Create an Employment Type

1. In Company → People → Employment Types, click Add Employment Type.
2. Name the Employment Type (e.g., Full-Time, Part-Time, Contractor).
3. Complete any optional fields (see Employment Type fields), then Save.

Employment Type fields

Open an Employment Type to view its Details section. Use Edit Section to make changes, then click Update.

• Name — Required. The label for this Employment Type.
• Accounting Package ID — (Optional) The ID used by your accounting system for this Employment Type.
• Status — Active or Inactive. You can inactivate without breaking historical associations; only Active types appear on the Person Details page.
• Notes — Internal notes visible to administrators/managers.

Leave Type Availability

If your account uses Leave Type List Controls (enabled in Company → Preferences), you can specify which Leave Types are available to people in each Employment Type. See Leave Type Availability.

On an Employment Type’s Leave Type Availability tab, check the leave types to allow, then Update. Only active Leave Types appear here. You can also manage availability from each Leave Type Detail page in Preferences.

Assigned People

Use the Assigned People tab to review who belongs to this Employment Type and to bulk-assign people.

Click Assign People to open the picker. By default, it lists people not already in this Employment Type (you can include all people via the filter). Select and Assign People.

Overtime configuration

Overtime rules are configured per Employment Type from the type’s Overtime section.

For full setup instructions, see the Overtime Guide.

Assign from Person Details

You can assign a person’s Employment Type from Company → People by clicking the Edit pencil → Basic Information → Employment Type → Update.

Edit or inactivate an Employment Type

From Company → People → Employment Types, click the Edit pencil to open details. Use Edit Section → Update to save.

• Rename or recode carefully: Changing names/IDs affects how the type appears on reports/exports. Prefer inactivation + new record for major policy shifts.
• Inactivate vs. delete: Types are typically inactivated (to preserve history). Delete only if there is no dependence and your policy requires removal.

Reporting by Employment Type

Most People-centric reports include an Employment Type filter and/or grouping. Run reports for one or multiple types to compare capacity, utilization, costs, or leave usage.

Troubleshooting

• Can’t select a type on Person Details: Ensure the Employment Type’s Status is Active.
• Leave type missing for this group: Confirm Leave Type List Controls are enabled; the leave type is active and selected on the Employment Type (or on the Leave Type’s own availability tab).
• Overtime not applying: Verify the person’s assigned Employment Type and the effective date range of the Overtime rules.
• Hit the 5 active types limit (Basic): Inactivate an unused type or upgrade your plan to increase active type capacity.

Related: Overtime Guide