Currency Settings

Use Currency to set the currency label shown across ClickTime (reports, exports, and expense conversions). This keeps totals consistent when your team works in multiple locations and currencies.

Where to find it: Company > Preferences > General Information (Currency).

Jump to a section:

• What Currency does
• Change the Currency
• Foreign‑currency expenses (web)
• Exchange rates & conversions
• Notes & limitations
• Tips & safeguards
• Troubleshooting

What Currency does

• Labeling: Sets the currency label shown in ClickTime (e.g., USD, CAD, EUR) for amounts, reports, and exports.
• Expense conversion target: When staff enter expenses in a foreign currency on the web, ClickTime converts them to your site Currency for totals and reporting.
• No retro conversion: Changing Currency does not convert historical amounts; it affects new entries and how labels display going forward.

Change the Currency

1. Go to Company > Preferences > General Information.
2. Find Currency and choose the currency your Finance team uses for accounting or payroll.
3. Click Save.

Foreign‑currency expenses (web)

When staff create expenses on the web, they can select the transaction currency. ClickTime will convert that amount to your site Currency for totals and reporting. You’ll see both the original and converted amounts on exports that support them.

See also: Entering Expenses on Web

Exchange rates & conversions

• Daily market rates: ClickTime updates exchange rates daily. In most cases no extra setup is required to convert common currencies.
• Conversion timing: The conversion uses the current available rate at the time of entry or conversion. If your policy requires a specific rate (e.g., month‑end), document that process for your team.
• Exports: Reports and exports that include expense totals will reflect the converted values in your site Currency.

Notes & limitations

• Mobile app: The ClickTime mobile application does not currently support entering expenses in foreign currencies. Use the web app for those entries, or enter in your site Currency.
• Historical data: Changing Currency does not re‑price existing expenses or time/billing data.

Tips & safeguards

• Align with Finance: Choose a currency that matches your accounting system to keep exports and reconciliations simple.
• Document edge cases: If some teams must use fixed or project‑specific rates, capture that policy and which reports/exports should be used.
• Audit before & after: When changing Currency, run a summary export before and after to confirm expected totals for the cutoff period.

Troubleshooting

• “My report shows the wrong currency label.” Update Currency in Company > Preferences, save, then regenerate the report.
• “Converted totals seem off.” Confirm the expense’s original currency and date; conversion uses daily market rates. Re‑save if you changed the entry date or currency.
• “Mobile won’t let us pick a currency.” That’s expected. Use the web app for foreign‑currency expenses.