Review Timesheets

Timesheet Review is the central workspace for approving, rejecting, and auditing employee timesheets. From Company → Timesheets, approvers can filter the list, open any period in Timesheet View, approve/reject one-by-one or in bulk, and—when permitted—unlock or override entries. This guide explains access, filters, grouping and display options, available actions, and the most common troubleshooting steps for Administrators and Managers.

Access & layout

Go to Company → Timesheets to open the review list. Administrators see all employees. Managers see employees within their approval scope (All people or specific Divisions) and must have Review timesheets and Lock and approve timesheets permissions enabled.

• Use the column headers and search to find specific people or periods.
• If enabled, the Complete column indicates whether the employee met your organization’s completeness rules for the period.

Filters

Refine the list with flexible filters:

• Time — Choose the date range of timesheets to display.
• Timesheet Status — All, Open, Waiting for Approval, Approved/Locked, Waiting for Time Off Approval.
• People — Pick one or more individuals. (Managers see only in-scope employees.)
• Divisions — Show only a specific Division.
• Employment Type — Filter by employment type.
• Save view: After setting your filters, click Save current view as my default to make this your default layout the next time you open Timesheet Review.

Tip: Combine Status + People to quickly find everything one approver needs to process.

Display & grouping

Adjust how the list is presented:

• Show — All people, Active only, or Inactive only.
• Group by — Timesheet Period, Person, or Approver.
  
• Columns — Use the Columns menu to show/hide fields in the list (e.g., Complete, Approver).

Open a timesheet (Timesheet View)

1. From the review list, click the edit pencil for a timesheet.
   
2. In Timesheet View, expand rows to see Client/Project/Task, notes, custom fields, and (if tracked) start/end/break times.
   
3. Use Approve, Reject, or Undo Approval as needed.

List actions (Approve / Reject / Undo Approval / Send Email)

From the review list, select one or more timesheets and choose an action:

• Approve — Approves and locks the selected timesheet(s). A dialog allows you to add an optional comment.
• Reject — Requires a comment; returns the timesheet(s) to the employee for edits and resubmission.
• Undo Approval — Available for Approved/Locked timesheets to reopen for edits.
• Send Email — Sends a pre-written email to the employee(s) for the selected timesheet(s). Choose a template (subject/body prefill), optionally add a personal note, and send. Each selected employee receives a separate email.
  

Email templates available (examples): incomplete timesheet due, incomplete timesheet overdue, submit due timesheet, submit overdue timesheet, incomplete days/weeks, approve overdue timesheet, timesheet completion summary, or other (blank).

Tip: If you regularly send the same reminders, click the link in the Send Email dialog to automate these notifications for the future.

Multi-select actions (Approve / Reject / Undo Approval / Send Email)

On Timesheet Review, you can take actions on multiple timesheets at once using the checkboxes in the left column:

1. Select one or more timesheets (or use the header checkbox to select all visible).
2. Click Approve, Reject, Undo Approval, or Send Email at the top-right.
3. Complete any required dialog (e.g., comment for Reject, optional comment for Approve, email template/note for Send Email).

• Selections respect your current filters and grouping—narrow first to avoid acting on unintended periods.
• Undo Approval is available only for Approved/Locked timesheets.
• Send Email sends one message per selected employee.
  

Override timesheets

Need to edit on behalf of an employee? Use Override Timesheets from the review list or inside Timesheet View.

• Who can use it: Available to Administrators by default. Managers can use it only if they have the Override Timesheets permission enabled in their Security & Permissions.
• When you can override: Open, Waiting for Approval, or Rejected timesheets.
• Approved/Locked periods: Reject the timesheet first, then make the edit.

See also: Override Timesheets — Editing Another Timesheet.

For more details on Override Timesheets, see our article here.

Time Entry Completion

Jump straight to the Time Entry Completion view to monitor daily/weekly compliance and follow up with employees who are missing entries.

Tip: Pair this with Send Email templates to nudge people who are overdue or incomplete.

History, notes, print & options

• Timesheet History — View the audit trail for the selected timesheet.
  
• Notes — Expand notes in Timesheet View or open the bottom notes panel.
  
• Print — Export a printer-friendly version of the timesheet (content depends on Options).
  
• Options — Toggle person details, client/project/task columns, notes, custom fields, and start/end/break times.
  

Troubleshooting

• Employee missing from list — Check filters (status/time/person), Manager division scope, and whether the employee has any time in the period.
• Can’t approve from list — Completeness rules not met; open the timesheet to review details or ask the employee to complete required hours/notes.
• Waiting for Time Off Approval — Approve/reject the pending Time Off request so the timesheet can move to Waiting for Approval.
• Waiting for Project Approval — Project Approver(s) must approve their piece of the timesheet first, before overall approval can take place.
• Need to edit after approval — Reject the timesheet.