Reject Timesheets

Use Reject when an employee needs to fix their timesheet (missing hours/notes, wrong project/task, policy mismatch). Rejection requires a comment, moves the period to Rejected (editable), and the employee can resubmit once they’ve made changes.

When to Reject vs. Edit or Undo Approval

• Reject when the employee should fix the content (e.g., wrong project/task, missing note/hours, policy corrections).
• Override Timesheets when you (as approver) will make small, surgical fixes on their behalf (Admins by default; Managers with Override permission).
• Undo Approval when a period was already approved but needs to be reopened. (Kept intentionally high-level: Undo Approval returns the period to Waiting for Approval; Reject is what fully opens it for editing or override.)

Reject from Timesheet View (individual)

1. Go to Company → Timesheets and click the edit pencil for the employee’s timesheet.
   
2. In Timesheet View, click Reject.
   
3. Enter the required comment explaining what needs to change, then confirm.
   

Reject from Company → Timesheets (individual or multi-select)

1. Open Company → Timesheets and filter to Status = Waiting for Approval (or the relevant period).
2. Select one or more timesheets.
3. Click Reject.
   
4. Enter the required comment (applies to each selected employee), then confirm.
   

Tip: Use the header checkbox to Select All visible after filtering, then Reject with one clear, actionable comment.

Manager permissions

What the employee sees

• The employee receives an email that includes your rejection comment.
  
• The timesheet status becomes Rejected (editable).
• Employees update entries in Day View or Week View and then resubmit (from Timesheet View, or Week View for weekly models).

Best practices

• Write a clear, actionable rejection comment—call out specific dates/rows and exactly what to fix.
• Use consistent keywords (e.g., Missing note, Wrong project, Incomplete hours) so employees can scan quickly.
• If multiple employees have the same issue, send a templated message via Send Email from Timesheet Review to save time.

Troubleshooting

• Stuck at “Waiting for Time Off Approval” — A Time Off request is pending. Approve/Reject the request first; then reject or approve the timesheet.
• Project approvals enabled — If project-level approvals are pending, resolve those before final timesheet approval; use your rejection comment to guide the employee if they need to move/correct entries.