This guide is for employees managing their own Projects and Tasks when entering time. Administrators do not configure these settings—each user controls their own lists.
Summary: ClickTime offers several ways to control which Projects and Tasks appear when entering time. This guide covers the default behavior—when Project and Task List Controls are disabled—so each user can choose their own Projects and Tasks.
Note: "Projects" and "Tasks" are general terms used for a sub‑category of the primary entity (or job) and the description of the work, respectively. Your organization may use different terminology.
Jump to:
My Projects
My Tasks
Notes & Troubleshooting
Related Articles
My Projects
When Project List Controls are off, employees see a My Projects page in the blue navigation bar. Use this page to choose which Client → Project combinations appear in your time entry pickers. By default, all active projects are selected unless you change them.
For each client you can:
- Show All projects for that client
- Hide All projects for that client
- Select Projects to manually choose which projects display.
Click Select Projects to see all active projects for the client and check the ones you want to keep visible. Then click Save.
New projects are, by default, available to all employees. If you don’t want new projects for a given client to auto‑appear, check Don’t show new projects for this client before saving.
Also applies to Expenses: In the Expenses module, you’ll only see Projects you’ve allowed in My Projects.
My Tasks
When Task List Controls are off, the Show My Tasks option appears in the Options menu on both Day View and Week View. Use it to keep only the Tasks you need in your pickers. By default, all active tasks are available.
How to choose your tasks:
- Open the Options menu in Day View or Week View.
- Click Show My Tasks.
- Toggle on the tasks you want to see, then click Save.
Notes & Troubleshooting
- Per‑user settings: Your selections affect only your account and can be changed anytime.
- Admin control still applies: You’ll only be able to choose from Clients/Projects/Tasks you’re allowed to access.
- Not seeing My Projects or Show My Tasks? Your organization likely has List Controls enabled. Contact your administrator.
Related Articles
- Day View: Entering Time – for daily tracking with Start/End Times and Stopwatch.
- Week View: Entering Time – for fast, grid-style weekly entry.
- Timesheet View – to review and submit your hours by period.
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