Enter Time in Week View

Week View lets you efficiently enter hours for the entire week, allocating time to Client → Project → Task rows in a single grid. It’s ideal if you work on a smaller set of projects, prefer bulk entry, or don’t need Start/End Times.

Important: Week View is shown only if your organization does not require Start & End Times for every entry and is not using stopwatch-only mode.

Navigating to Week View

1. Log in to ClickTime.
2. Select Week View from the navigation menu.
3. Managers/Admins entering their own time: Personal → Week View.

Navigating Between Weeks

• Go to Today — Jumps back to the current week/day.
• Date Arrows — Move forward or backward one week at a time.
• Calendar Picker — Click the date to open a calendar and select any day/week in the period.
  

Adding Time

You can add time to Week View in several ways:

Method 1: +Add Time Entry

1. Click +Add Time Entry to add a new row. (Rows may also auto-populate if Auto Fill is enabled.)
   
2. Select Client → Project → Task using the combined picker:
   • Recents — Quickly pick your most-used items.
     
   • Accordion dropdown — Click a Client to reveal its Projects.
     
   • Search & type-ahead — Finds matches across both Clients and Projects.
     
3. Adjust column widths by dragging the right edge if text is truncated.
   
4. Complete any Custom Fields (if present). These may be required by your admin.
5. If a row/cell is locked, hover the lock icon to see why (e.g., closed period, submitted/approved, approved Time Off, removed access). Locked rows cannot be edited.
   1. To delete a time entry on Week View, use the trash can icon to the right of the row. If the row/cell is locked, you will not be able to delete and will first need to resolve the lock.

Method 2: Enter Hours Directly

• Click into the correct day cell for the row.
• Enter time in hours/decimals (e.g., 4.00, 3.25). Rounding follows your company’s Preferences.
• Totals update automatically at the row end and the top of each day column.
• Entries auto-save when you leave a cell. You can also click Save in the top-right at any time.
  

Method 3: Quick Week

Quick Week copies your most recent prior week’s entries into the current week.

1. Click Quick Week.
2. Confirm the prompt (Quick Week saves current entries, copies the prior week, and cannot be undone).
   

Notes & limits:

• Copied entries remain editable after copying.
• You cannot Quick Week time entries into a locked week.
• Notes are not copied. If your organization requires notes for every entry, Quick Week is unavailable.
• Custom Field values are not copied.

Notes

• Click the note icon on a cell to add a note.
  
  
• Notes persist after saving (limit up to 2000 characters).
• If notes are required, you must add one before saving.
  

Entering Time Off

If enabled, you’ll see a Time Off section on Week View.

1. Click +Add Time Off Entry and choose a Leave Type.
2. Enter the hours to apply for that day.

This is available only for Leave Types set to Approval Not Required. If you do not see the Leave Type you expect, reach out to your Administrator for guidance.

Saving & Submitting

• Auto-Save — Week View attempts to save when you leave the hour cell. A manual Save button is also available (top-right). All time entries/rows must have hour values present for a successful save.
• Submit for Approval — If your organization uses a Weekly or Bi-Weekly timesheet model, click Submit for Approval (top-right).
• Other models (e.g., Semi-Monthly, Monthly) — You can still enter time on Week View and submit from Week View. Custom timesheet models can only be submitted via Timesheet View. You can also submit from Timesheet View for all models.
• If minimum daily/weekly hours apply, you’ll see an incomplete hours warning at submission time.

Organization-Specific Rules

• Start & End Times Required → Week View hidden; use Day View.
• Stopwatch-only mode → Week View hidden; use Day View.
• Minimum hours → Warnings at bottom/on submit; submission may be blocked until complete.
  

Week View Options Menu

The Options menu customizes the page:

• Auto Fill — Pre-fills rows with recently used Client/Project/Tasks (hours and comments are not carried over).
  • Looks back up to 7 days (and up to 28 days if no recent entries).
  • Deleting a blank Auto Fill row does not prevent it from reappearing later—leave it blank.
• Show Weekends — Adds Saturday and Sunday to the grid. When off, weekends are hidden.

Week View Widgets

Depending on your account configuration, widgets may appear on the left:

Timesheets

• Shows the timesheet date range.
• Displays the current status (Open, Waiting for Approval, Approved).
• A progress bubble-slider shows where you are in the approval cycle.
• The current timesheet is tagged Current.
  

Time Off

• Displays balances for available leave types (if enabled).
• Includes a quick link to request Time Off.
  

Billing Goal

• Shows progress toward monthly billable hour goals (if Resource Management is enabled).
• Example: “You’ve reached 73% of your billing goal.”
  

Assignments

Available only if Resource Management is enabled.

• Shows your Active vs. Completed assignments for the selected month.
• Hover the bars to compare hours worked vs. hours assigned.
• Helps you track whether you’re on pace to meet the hours allocated to you.

Troubleshooting / Additional Tips

Additional tips

• Add Time Entry / Add Time Off Entry buttons appear for Open or Rejected timesheets.
• Resize columns by dragging their right edge (useful for long names or Custom Fields).
• Locked rows/cells: hover the lock icon to see why the item is locked.

Related Articles

• Day View: Entering Time
• Timesheet View: Reviewing & Submitting Your Timesheet