Add Time Entries in Bulk

The Bulk Add Time Entries feature allows Administrators (and Managers with the right permissions) to add the same time entry across multiple employees’ timesheets. This function supports both worked time and Time Off entries. Keep in mind that only one entry per day can be added at a time.

Jump to:

• Navigation
• How to Bulk Add Time Entries
• Step 1: Select a Date
• Step 2: Choose Entry Type
• Step 3: Enter Hours
• Step 4: Set Conditions
• Step 5: Select Employees
• Step 6: Bulk Add Time
• Results
• Summary

Navigation

To access the Bulk Add feature:

1. Go to Company → Advanced.
2. Click Bulk Changes.
3. Select Add Time Entries to Timesheets.
   

How to Bulk Add Time Entries

Step 1: Select a Date

Choose the date on which the time entry should be applied.

Step 2: Choose Entry Type

Decide whether you’re creating the entry for:

• Project/Task combination, or
  
• Time Off type.
  

Step 3: Enter Hours

Input the number of hours for the entry.

Optional: Add a note by clicking the paper icon.

Step 4: Set Conditions

Define when the entry should be added:

• No Conditions – Always add, regardless of existing entries.
• Only if a similar entry doesn’t already exist – Useful if some employees may already have entered time.
• Only if no time entries exist – Only add if the timesheet is blank for that day.
  

Step 5: Select Employees

Choose who should receive the entry:

• An individual person
• Everyone in a Division
• Everyone in the same Employment Type

Note: Bulk Add works only for active users.

Step 6: Bulk Add Time

Click Bulk Add Time to apply.

You’ll be prompted to confirm: “Click OK to proceed.” Bulk Add cannot be undone, but you can remove entries using the Bulk Delete feature.

Results

• A confirmation message will show the number of employees updated.
• If time could not be added for certain employees, ClickTime will display reasons, such as:
  • Timesheet is locked
  • Employee must use Start/End times or stopwatches
  • Project/Task/Leave Type is unavailable
  • Chosen conditions not met

Summary

The Bulk Add Time Entries feature makes it simple to apply the same worked time or Time Off entry across multiple employees’ timesheets. By allowing Administrators and Managers to add entries in bulk, this tool saves significant time and reduces errors compared to updating timesheets individually. Always review your conditions and employee selections before applying, as Bulk Add cannot be undone directly—though entries can be removed afterward using Bulk Delete Time Entries if needed.