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Use Start and End Times

Use Start & End Times on Day View to record when work began and ended. You can optionally deduct Break Time, enable overlap warnings, and (if allowed) use the Stopwatch. Some options may be locked by your Administrator/Manager.

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This guide explains how to enter time with Start & End Times on Day View, when to use Break Time, how overlap warnings work, and which settings (configured by your Admin/Manager) affect what you see.

Availability
Start & End Times are entered on Day View only. If your organization requires Start & End Times, Week View is hidden and Start/End fields are locked on for everyone required to use them.

Who Sees Start & End Times

  • Required (locked on) – Your admin has enabled Start and end times must be entered with every time entry.
    Person-level setting: Start & End must be entered
    • Effect: Week View is hidden; Start/End fields cannot be turned off; additional options may appear (see below).
      Day View with Start/End fields locked on
  • Optional (toggle on/off) – If Start/End are not required for you, you can show or hide those fields from the Options menu.
    Toggle Start/End in Options

Navigating to Day View

  1. Log in to ClickTime.
  2. Open Day View from the navigation (Managers/Admins: Personal → Day View).
  3. Navigate dates using the left/right arrows or the calendar picker. To jump back to today, select Go to Today.
    Date navigation

Entering Time with Start & End Times

  1. Click +Add Time Entries (or use an existing row).
  2. Select Client → Project → Task (your organization may use different labels).
  3. Enter a Start Time and End Time in the row.
  4. (Optional) Enter Break Time (see next section).
  5. The Hours cell calculates automatically from Start, End, and Break.
    Hours auto-calc

Examples

  • 9:00 AM – 5:00 PM with no break → 8.00 hours.
  • 9:00 AM – 5:00 PM with a 60-minute break → 7.00 hours.

Tips: Enter times using your locale (for example, 9:00 AM / 5:00 PM or 17:00). Many browsers accept shortcuts like 9a and 5p. Day View auto-saves when you leave a field; if required fields are missing, you’ll see an inline warning and red highlights until you complete the row and Save.

Using Break Time

Break Time deducts a duration from the worked span between Start and End.

  • Enter the duration — for example, 30 for 30 minutes, 1:00 for one hour, or 0.5 for half an hour.

  • Availability & requirements:

    • If your admin allows break times, you can toggle the Break Time column from the Options menu.
      Options menu

      Break column
      Inline break example
    • Note: ClickTime does not enforce “required” break entry. Your organization may require breaks by policy; when breaks are allowed for you, the Break Time column can be shown from Options.
    • If break times are not allowed for you, the column will not be available.

    Options: Show Break Times

  • Two common patterns:
    1. Inline break on a project row – Enter the break duration in the same row; the day’s Hours are reduced automatically.
      Example: Worked 9:00 am – 3:00 pm with a 1-hour break → 5.00 total hours.
      Inline break
    2. Separate “Break” project/task – Record an unpaid break as its own entry for compliance. This often results in a zero-hour entry.
      Example: Took Lunch from 12:00 pm – 1:00 pm with a 1-hour break → 0.00 total hours.
      Zero-hour break entry
      Admins: If your staff need to create zero-hour entries to document unpaid breaks and encounter errors, contact ClickTime Support (support@clicktime.com) for assistance.

Overlap Warnings

If you track multiple entries with Start/End on the same day, you can enable an overlap warning via the Options menu:
Options: Warn when Start/End overlap

  • When enabled, overlapping entries are highlighted with: “The highlighted time entries have overlapping start / end times.”
    Overlap highlight message
  • Overlaps are allowed but flagged so you can correct them if unintentional.

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