Enter Time in ClickTime

Entering your time in ClickTime is simple once you know where to start. In this guide, you’ll learn how to add time entries and log your hours in your timesheet.

Before You Begin

Before entering time, make sure:

• You’re logged in to ClickTime.
  • If you need help accessing your account, see Log in to ClickTime.
• You have access to at least one client, project, and task.
• You know how many hours you’re expected to log, if required by your organization.
• You’re working in the correct week or day.

Your organization may use different labels or additional fields when entering time.

Step 1: Open Your Timesheet

From your ClickTime account, open either Week View or Day View to begin entering time.

If you have manager or administrator permissions, these options are typically available under the Personal area of the navigation menu.

• Week View allows you to enter time across an entire week.

  

• Day View allows you to enter time one day at a time.

  

You may have access to both options, or only one, depending on your organization’s settings. If both are available, you can use either view to enter your time.

Use the arrows or calendar to move between dates and confirm you’re working in the correct week or day.

Step 2: Add Your First Time Entry

Once you’re in your timesheet, you can create a new time entry for the work you want to log.

1. In your timesheet, click Add Time Entries.

2. Select the appropriate:

   • Client
   • Project
   • Task

   

Depending on your organization, you may also see additional fields, such as notes or custom fields.

Step 3: Enter Your Hours

Once your entry is created:

• Enter your hours for each day of the week.
• You can enter time across multiple days in the same row.

As you enter time:

• Daily and weekly totals update automatically.
• You can add more rows for different types of work.

Step 4: Review Your Time

Before submitting:

• Check your total hours at the bottom of the timesheet.
• Make sure all required fields are completed.

Some organizations require a minimum number of hours before you can submit.

Common Questions

I don’t see my project or task.
You may not be assigned to it. Contact your manager or administrator.

Some fields are grayed out.
This usually means the entry is locked or restricted based on your organization’s settings.

Do I need to save my time?
ClickTime automatically saves your entries as you work. You can also click Save at any time to make sure your changes are recorded.

Why aren’t my totals updating?
Totals update automatically as you enter time. If something doesn’t look right, check that your hours are entered correctly and that all required fields are filled in.

Next Steps

Now that you’ve entered your first timesheet, you can learn more about:

• Submit your timesheet for approval
• Enter time in Day View
• Enter time in Week View
• Review Time in Timesheet View