Approve or Reject Time

After reviewing a timesheet, you can approve it if everything looks correct or reject it if changes are needed. In this guide, you’ll learn how to approve or reject submitted timesheets from the Approval Inbox.

Before You Begin

Before approving or rejecting time, make sure:

• You’re logged in to ClickTime.
• You have manager or approver permissions.
• The timesheet has been submitted and is waiting for approval.
• You’ve reviewed the submitted hours for accuracy.

Approval options may vary depending on your organization’s settings and your permissions.

Step 1: Select the Timesheet

From the Approval Inbox, select the timesheet you want to approve or reject.

You can select one or more timesheets, depending on the action you need to take.

Step 2: Review the Timesheet Details

Before taking action, open the timesheet and confirm the submitted hours, projects, tasks, notes, and total hours look correct.

If everything looks correct, you can approve the timesheet. If changes are needed, you can reject it and send it back to the employee.

Step 3: Approve the Timesheet

If the timesheet looks correct, click Approve.

You may be asked to confirm the approval and add an optional comment.

After approval, the timesheet moves forward based on your organization’s approval workflow.

Step 4: Reject the Timesheet

If the timesheet needs changes, click Reject.

When rejecting a timesheet, enter a comment explaining what needs to be corrected. This helps the employee know what to update before resubmitting.

What Happens Next?

After you approve or reject a timesheet:

• Approved timesheets move forward in the approval process.
• Rejected timesheets are sent back so the employee can make corrections.
• The employee may need to update and resubmit their timesheet.

Common Questions

Can I approve more than one timesheet at a time?
Yes, if the timesheets are ready for approval and you have permission to approve them.

Do I need to add a comment when approving?
Comments may be optional when approving, depending on your organization’s setup.

Do I need to add a comment when rejecting?
In many cases, a comment is required when rejecting a timesheet so the employee knows what needs to be fixed.

What happens after I reject a timesheet?
The employee may need to correct their time and submit the timesheet again.

Next Steps

Now that you know how to approve or reject time, you can learn more about:

• Run basic reports
• Learn more about approving timesheets
• Learn more about rejecting timesheets