Time Entry Reporting

Accurate time entry is the backbone of payroll, billing, and operational insight. These Time Entry reports help you verify what was logged, spot gaps quickly, and summarize hours by person, client, project, task, and period.

Key reports at a glance

• Horizontal Timesheet — Grid of hours by person × day (or week). Perfect for pay-period audits, printouts, and multi-employee export.

  

• Vertical Timesheet — Per-person packet showing dates, hours (including start/end), projects, tasks, and comments. Maximum date range is 92 days.

  

• Person Summary by Client — Snapshot of a person’s cumulative hours and percentage breakdown by client.

  

• Project and Task Summary — Roll-up by projects and tasks for selected people.

  

• Client Summary by Project — Hours by project for specified clients.

  

• Detail By Person — Detailed breakdown of all time entered for a specified client (project/person/task).

  

• Project, Division and Person Summary — Totals by division, person, and project (useful for billable-hour checks).

  

• Summary by Project Report — Cumulative hours by project.

  

• Time Allocation by Person — Compare the percentage of time each person applied to a specified project.

  

• Division Summary by Week (Excel) — Weekly hours by project with division breakdown.

  

• Task Detail by Person — Detailed breakdown for a specific task across people and projects.

  

• Payroll Report (Excel) — Summary of hours worked and time off for specified people; can subtotal by client or project.

  

• Timesheet Approvals Configuration — CSV export of your approval settings (useful for audits).

  

• Timesheet Status and History Export — Select timesheets (period up to 92 days) to export status/history to CSV. A link is emailed when the file is ready.

  

• Timesheet Approval History — View the approval log for selected timesheets.

  

When to use which report

• Audit a period quickly → Horizontal Timesheet to spot outliers and missing days at a glance.
• Provide a manager a packet → Vertical Timesheet (≤ 92 days) with notes and start/end times.
• Summarize a person’s mix of work → Person Summary by Client or Time Allocation by Person.
• Roll up work by project/task → Project and Task Summary or Summary by Project Report.
• Slice by client with detail → Client Summary by Project and Detail By Person.
• Division-level totals by week → Division Summary by Week (Excel).
• Payroll prep → Payroll Report (Excel) plus, if needed, Timesheet Status and History Export.
• Settings & audit trail → Timesheet Approvals Configuration and Timesheet Approval History.

Filters & scope

• Date range — Use exact pay-period dates for consistent comparisons.
• Status — Be consistent about including Open, Waiting for Approval, and/or Approved/Locked time depending on your purpose.
• People & Divisions — Managers see only what they are permissioned for; Admins see all.
• Projects/Clients/Tasks — Narrow to the work you need to analyze to avoid mixed totals.

Troubleshooting

• Report looks empty — Check Date Range, Status, and People/Division filters. Make sure you’re not excluding the selected client/project/task.
• Someone / project / task missing — You may be out of scope (Divisions or permissions), the item is inactive in the selected period, or filters exclude it (e.g., Status or Date Range). Adjust scope and filters, then rerun.

• Totals don’t match another report — Common causes include:

  • Different Status filters (one includes Open, the other doesn’t).
  • Mismatched Date Range (pay-period edges, timezone differences).
  • Different grouping/roll-ups (person vs. project) or inclusion of Notes/Start-End/Break.
  • Inactive items hidden in one view but not another.

  Align filters, date range, and grouping, then compare again. If totals still diverge, contact Support with the report names, screenshots of filters, and the date ranges you used.